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How Microsoft 365 can assist your organization go inexperienced

Lower your carbon footprint

This text was initially printed on Sept. 24, 2020, and up to date on Oct. 6, 2022.

Why must you attempt to assist your organization go inexperienced? Maybe a greater query is, why must you care within the first place?

Tony Robbins stated, “By altering nothing, nothing adjustments.” No matter how you are feeling about this self-help showman, the person has some extent. If nothing adjustments when it comes to how we deal with our planet, we’ll be creating extra issues for our youngsters, and for the remainder of the individuals that may come after us as nicely.

Now, you is perhaps pondering, “I recycle, isn’t that sufficient?” Otherwise you would possibly even be pondering, “it’s too costly to go inexperienced.”

The reality is there may be all the time extra that we might be doing. The excellent news is, due to the web and additional developments in expertise, it’s changing into simpler and cheaper than ever to scale back our carbon footprint. Actually, in line with Forest Nation, it could even assist enhance your organization’s backside line.

As QuickBooks explains, “companies which have sustainable values at their core have larger worker engagement, decrease worker turnover, and excessive buyer loyalty. So sure, sustainable enterprise practices are good for the planet, however they will additionally result in extra profitability.”

Not solely does going inexperienced scale back air pollution, protect pure sources, and reduce the quantity of waste produced, however it could possibly additionally improve your corporation’s revenue margins. For starters, some states supply authorized and tax incentives for firms which have environmentally pleasant enterprise practices.

In response to the Houston Chronicle: “Florida, for instance, permits firms that produce and promote electrical energy from a renewable power facility to take a company revenue tax credit score. Florida companies are additionally eligible for a gross sales tax exemption for utilizing photo voltaic power programs, gear, equipment and different renewable power applied sciences.”

Moreover, being inexperienced can enhance your fame and assist you with neighborhood public relations. QuickBooks stated going inexperienced is “an unbelievable instrument for serving to your corporation stand out amongst your rivals.” Solstice additionally reported, “92% of customers say they’re extra more likely to belief manufacturers which can be environmentally or socially aware.”

To additional drive residence the purpose, IBM reported that as of a February 2022 survey, half of customers “say environmental sustainability is extra vital to them at present than it was 12 months in the past.” IBM went on to additionally say “half of customers stated they have been keen to pay a premium for a sustainable model or sustainable merchandise.”

It additionally simply feels good to know that you’re doing what you’ll be able to to protect the planet.


A technique you can begin constructing a extra sustainable office is by absolutely utilizing all of the instruments Microsoft 365 has to supply. Let’s discover how the suite of packages can assist your organization go inexperienced.

4 Methods Microsoft 365 can assist your organization go inexperienced

Recycle symbol on smartphone

1. Cut back paper use with all of Microsoft Workplace’s instruments

As Vince Digneo, sustainability strategist at Adobe stated, “The greenest paper is not any paper in any respect.”

After we don’t print something, we save a big quantity of paper. E mail, Phrase paperwork, Excel spreadsheets, PowerPoint displays and extra can all be shared from individual to individual with Microsoft 365. Since all the pieces is saved to OneDrive, a safe cloud storage service, there’s no have to print any of those information.

Due to this, the majority of the paper waste is all however eradicated. Not solely will this save your organization cash on paper, however the quantity of ink and toner you will want in addition to money and time spent on technicians on your copiers and printers will even be tremendously lowered.

Some firms would possibly have the ability to eradicate the necessity for copiers and printers fully which suggests you received’t have to have these home equipment plugged in all day draining electrical energy, not to mention taking on the sq. footage to deal with them which may scale back how a lot workplace area it’s worthwhile to lease.

2. Reduce the quantity of space for storing wanted for paper information

When you now not have to print reams of paper, and you may catalog your entire digital information for straightforward sorting, sharing and looking out, you may as well eradicate cumbersome submitting rooms crammed with cupboards.

One of many firms I labored for spent a whole lot of {dollars} each month renting a room simply to deal with their paper information. Lastly, they wised up and paid a scanning service to scan all of their information into computer systems. This allowed them to eliminate the room as all the pieces was now being saved and shared on-line with Phrase, Excel, Powerpoint, and many others.

This straightforward transition helped them save hundreds yearly on lease. That additionally meant a discount of their electrical energy prices for cooling/heating the room and maintaining the lights on. In addition they now not wanted to pay a submitting clerk to handle all these pesky folders.

Going inexperienced CAN prevent cash.


3. Collaborate remotely with Microsoft Groups

Chat from wherever, meet on-line, name and collaborate with colleagues, distributors, even potential clients with Microsoft Groups.

Gone are the times once you wanted to journey hundreds of miles to share a presentation with a vendor or potential shopper. Lowering bills associated to journey is a good cost-cutting measure, however it is usually a wonderful means to assist your organization go inexperienced.

Help Your Company Go Green Plane In Clouds

In response to The Factors Man, “On common, plane replenish with an estimated 3,500 gallons of jet gas.”

Statista reported, “In 2021, as a result of coronavirus pandemic, solely 13.8 billion gallons of gas have been consumed by U.S. airways, in comparison with a excessive of 18.43 billion gallons in 2007.” Gasoline consumption was at its lowest in 2020 at 10.28 billion gallons. 

Each aircraft trip your workers should take provides to the quantity of gas sources burned.

Whereas decreasing journey on your firm may not cease all flights, it may in the end assist scale back the variety of planes that have to journey on any given day thus saving pure sources, and lessening the air pollution within the air.

Who is aware of? Because of Microsoft Groups, your organization would possibly even have the ability to go partially or fully digital. This might additional decrease the prices associated to sustaining an workplace area.

4. Cut back power consumption with cloud storage

Cloud storage reduces power consumption of older and/or a number of machines storing the identical content material or utilizing in-house servers. And, by decreasing the upper computing energy of desktops and servers, you additionally scale back the warmth they produce, saving you cash on cooling prices.

Utilizing OneDrive permits all of your workers to entry the information they want with out having to retailer them on their very own machines.

Not solely will they have the ability to entry them wherever with WiFi, however you’ll additionally have the ability to get away with much less storage on arduous drives, and use extra energy-efficient machines with out having to fret as a lot about obtain and add instances.

Microsoft Cloud for Sustainability

In June 2022, Microsoft introduced the supply of Microsoft Cloud for Sustainability. This product launch is a part of the corporate’s overarching aim to change into greener themselves. The corporate stated, “Microsoft Cloud for Sustainability is uniquely designed for organizations, throughout a number of industries and geographies, to start out with their biggest enterprise ache factors and determine how finest to beat them.”

With the product’s launch, you’ll be able to file the emissions footprint of your corporation, and set targets for decreasing it by way of services supplied by Microsoft and their companions. Will probably be attention-grabbing to see the place these improvements take companies within the coming years as many firms are working to reverse the injury that expertise has triggered prior to now.

Extra methods to go inexperienced, in line with Microsoft

Microsoft shared in a 2018 put up 10 methods to make a enterprise extra environmentally pleasant. Although the put up is a number of years outdated now, the sentiment and far of the recommendation they shared remains to be legitimate. Listed below are only a few of the concepts that also maintain true in 2022:

  • Make it simpler to recycle: You probably have an workplace area, there needs to be recycling bins for paper merchandise for workers which can be ditching paper.
  • Get rid of outdated electronics correctly: Do you know you can’t simply throw away objects which have LED batteries in them into the common rubbish? Nope! You should use a correct disposal program. In response to Shopper Studies, the three finest strategies are to take electronics to a recycler, donate them, and to take it to a tech agency.
  • Have your groups earn a living from home when attainable: Not solely will you save on utilities when the workplace is closed, automobile air pollution goes down too.

Select higher distributors and/or producers: After we choose to work with inexperienced firms, all of us win.

Conclusion and subsequent steps

My hope is that by studying this put up, you can be impressed to implement environmentally pleasant enterprise practices for your corporation. Whereas it could not all the time be straightforward to scale back your carbon footprint, utilizing collaborative instruments, digital packages, and cloud storage just like the Microsoft 365 suite of merchandise is definitely a step in the proper course.



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