How one can use Notes in iOS 16, iPadOS 16, macOS Ventura

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From the very fundamentals of utilizing Notes by your self, to collaborating with others, these are essentially the most helpful options Apple has launched to the Notes app over time.

From the introduction of the Notes app, you would at all times sort your notes along with your machine’s keyboard. From iOS 9, although, Apple gave extra choices on tips on how to sort and edit textual content from throughout the Notes app.

There are a number of methods to format your textual content in Notes. Right here is how one can choose from them.

1. Faucet on the Writing tab (the sq. with the pencil icon on the underside proper of the display screen)
2. Faucet on the Fonts tab (the icon with the uppercase and lowercase “A” (the second tab to the left))
3. Spotlight the textual content you wish to format (when you’ve got already typed it)
4. Choose how you want to your textual content formatted (B = bolding, I = italicizing, or U = underlining)

There’s additionally an choice that permits you to insert strains within the letters of your textual content.

Preset codecs are additionally obtainable so that you can use. The preset codecs you may choose from are:

• Titles
• Headings
• Subheadings
• Physique textual content
• Monospaced textual content

Bullet pointing lists are simple as properly with the choice to create a bulleted, lined, or numbered listing. You can even indent or de-indent paragraphs or lists as properly.

With these talents, you may customise your notes and element them to the way you see match. It helps you arrange and part totally different points of every notice whenever you suppose it’s wanted.

Typing shouldn’t be the one manner you may write out notes, you may also write them by hand or add drawings as properly. In iOS 9, Apple additionally expanded the Notes app to will let you do much more throughout the app than you would earlier than.

You may add a number of drawings inside totally different areas of your notice. You may add drawing to 1 space of your notes or in-between textual paragraphs.

You may select from a marker, a highlighter, a pencil, an eraser, a text-lasso, and a ruler to work with within the drawing tab. Right here is the way you entry them.

1. Faucet on the place you want to insert your drawing
2. Faucet on the marker icon on the backside of the display screen (second icon to the best)
3. Choose the writing instrument you wish to use
4. Begin drawing with both your finger or Apple Pencil

There are a number of capabilities every utensil brings to the Notes app.

The marker instrument permits you to draw and write in a extra outstanding ink-like textures. The highlighter permits you to spotlight areas with a extra clear coat to it. The pencil brings the textures of an actual pencil in a digital type.

You may both draw with the pre-set thickness and opacity of every writing utensil or you may edit them. Right here is tips on how to change the writing-thickness and opacity of every writing utensil.

1. Faucet on the writing instrument you wish to use to pick out it
2. Choose the shade you wish to write with
3. Faucet on the identical writing instrument once more to convey up additional choices
4. Choose the thickness you need the tip of your writing instrument to be
5. Beneath is a shade slider, drag how darkish or mild you need the colour’s opacity to be

You can even write out typed textual content as properly, but it surely solely works on iPads proper now. Right here is how you are able to do that.

1. Faucet on the Marker icon
2. Choose the writing instrument with an “A” on it
3. Begin writing – along with your Apple Pencil – wherever and it’ll convert to typed textual content

You can even choose earlier written textual content and faucet on “Copy as Textual content” to repeat and paste your written textual content wherever.

In iPadOS 16, if you wish to write your notes however they aren’t straight, you may choose your written textual content and faucet on “Straighten” to have your machine straighten the textual content you might have written.

The eraser – because the title suggests – erases what you draw or write. The customization choices are totally different than what you may choose from with the writing instruments.

Right here is tips on how to customise the eraser instrument.

1. Faucet on the eraser instrument to pick out it
2. Faucet on the eraser instrument once more to customise it
3. Choose if you wish to erase by object or by pixel
4. Begin erasing content material you wish to erase

If you choose to erase by pixel, then you may select how huge you need the eraser to be. You can not select that choice if you happen to select to erase by object.

The lasso instrument permits you to lasso up any textual content or drawings that you’ve executed and be capable of change the colour of them or transfer them wherever on the web page. That is useful for in case you are writing down a brainstorming chart and want to maneuver concepts, or wish to transfer a topic in a drawing you’re creating.

The ruler instrument will help you draw straight strains in your notice. The instrument could be rotated any diploma so you may place it any manner you need.

The ruler instrument will keep on the display screen when deciding on one other instrument (just like the marker, highlighter, or pencil). Every writing instrument will discover the ruler and draw alongside it when making a straight line.

Launched in iOS 14 and iPadOS 14, the Notes app can acknowledge shapes and make it easier to create good variations of them.

“Typically you need that extra skilled cleaned-up look,” mentioned Jenny Chen, an engineer for Apple Pencil software program, at WWDC 2020. “And so now, once I draw a easy form and pause on the finish, it will robotically convert to that splendid form.”

Drawing good shapes can work with both drawing with an Apple Pencil or your finger. Right here is how to attract shapes within the Notes app.

1. Draw the form you wish to embody in your drawing
2. As soon as executed drawing the form, maintain your finger or Apple Pencil down on the finish of the drawing
3. Wait a couple of second or two and the form ought to convert right into a extra skilled wanting model of it

This will work with triangles, circles, rectangles, hearts, stars, and different shapes as properly.

This additionally works with arrows and contours. Simply maintain on the finish of drawing them and the app will both straighten the road or fixate the arrow. The arrow can both be curved or straight.

Sadly, if the app can not depict what sort of form you are attempting to attract, it won’t convert it and you’ll have to attempt once more.

Shapes could be pre-added inside a drawing with out you having to attract them. Right here is tips on how to add them.

1. Faucet the Plus icon on the finish of the instrument choice bar (subsequent to the colour selector)
2. Choose “Add Form”
3. Choose the form you need

When you place the form, you may transfer it round, resize it, determine what shade you need it to be, how thick you need the strains of it to be, and the way outstanding you need the opacity of the colour of the form to be.

Although you may sort in textual content round drawings, you may also add textual content into drawings. Right here is how one can accomplish that.

1. Faucet the Plus icon on the finish of the instrument choice bar
2. Choose “Add Textual content”
3. Double faucet on the textual content field to insert your textual content
4. Sort within the textual content you need added to the drawing

You may customise your textual content with the font you need, the font measurement, the textual content alignment, and if you need it to be bolded, italicized, and/or underlined. You can even change the colour, the textual content field measurement, and transfer it wherever throughout the drawing.

Signatures are one other addition you may add to your drawings. Right here is tips on how to add a signature.

1. Faucet the Plus icon on the finish of the instrument choice bar
2. Choose “Add Signature”
3. Choose the signature you wish to use (you may have a couple of)
4. You may add one other signature by tapping “Add or Take away Signature”. You may take away signatures from there as properly.

When you insert your signature, you may change the scale, rotation, shade, and line thickness of it to your likings.

Coloration choices have been expanded as properly. With altering the opacity of the colour, you may also choose any shade your coronary heart wishes.

Fundamental colours like black, blue, inexperienced, yellow, and crimson shall be pre-shown, however deciding on on the colored-circle with a shade ring round it is going to will let you choose from an array of colours. You may configure the colour you need both by a grid, spectrum, or slider selector.

You can even use a color-selecting instrument to particularly choose the colour from a drawing primarily based on the pixels in it. You can even select the opacity of the colour you wish to use as properly.

If you’re utilizing an Apple Pencil and an iPad that helps it, you should have extra customization management when writing or drawing throughout the Notes app.

Extremely delicate sensors throughout the tip of the Apple Pencil permits it to acknowledge place, pressure, and tilt when writing or drawing. Which means that if you happen to push more durable with Apple Pencil, the strains will get thicker, and if you happen to tilt the Apple Pencil, the strains shall be wider – like if you happen to have been drawing with an actual pencil. It mimics the true particulars of a bodily writing utensil relying on how you employ them.

You probably have an Apple Pencil (2nd Era) – that works with the iPad Professional, iPad mini, or iPad Air – and also you faucet the flat floor twice, it is going to change between the eraser instrument and the final drawing instrument you have been utilizing. This permits simpler and extra fluid drawing and writing actions than beforehand with the Apple Pencil.

When writing notes, drawing on a clean canvas could also be onerous to configure your notes and preserve every part organized. The Notes app permits you to add a lined or grid format to your notice to maintain your handwriting neat and arranged.

Right here is tips on how to add strains and grids to your notice to be extra organized.

1. Faucet on the Extra Choices icon (the three dots in a circle icon often within the higher proper of the display screen)
2. Choose “Strains and Grids”
3. Select the scale and format of the strains or grid you need
4. The one you select will then present up in your notice

Any textual content, lists, or media you add to your notice will divide the road or grid design you select. Which means that the content material you add won’t overlap the grid or strains until it’s in a drawing.

You may create Tables as properly from inside a notice. Right here is tips on how to add a desk to your notice.

1. Faucet wherever in your notice
2. Faucet on the Plus icon on the best facet of the display screen over the keyboard
3. Faucet on the Tables icon all the way in which on the left of the choices
4. A 2×2 desk shall be inserted into your notice you could rescale
5. Faucet throughout the desk and hit “Subsequent” in your keyboard so as to add extra rows

Rows could be moved with the three dots surrounding the desk. You can even faucet the Tables icon – that you simply tapped to create the desk – once more and it gives you the choices to delete, share, or copy the desk and in addition convert it to textual content.

You may create To-Do lists in your notes as properly to assist arrange chores it’s a must to do or a procuring listing you wish to create – for instance. Right here is tips on how to create or add a listing to your notice.

1. Faucet on the Record icon on the backside of the display screen (far-left icon with the 2 circles (the highest being stuffed in and having a checkmark in it) and contours)
2. A circle will seem subsequent to your cursor and it’ll create the primary process you wish to put in your To-Do listing
3. Sort in your first process
4. Faucet “Subsequent” on the keyboard and it’ll create one other process

A circle will seem subsequent to your whole duties on the listing. Tapping on it is going to signify that you simply accomplished that process and a inexperienced checkmark will present within the circle. The duty will transfer to the underside of the listing as soon as tapped.

The Notes app permits you to take an image and scan paperwork so you may have them later in digital type. Right here is tips on how to scan them.

1. Faucet on the Digicam icon on the backside of the display screen
2. Choose “Scan Doc”, or you may also faucet on the Extra Choices icon and choose “Scan” to seize a doc as properly
3. A yellow filter shall be positioned throughout your doc to point out you what your machine will seize
4. Faucet on the shutter icon to seize the doc, or your machine will robotically do it for you
5. The doc captured will shrink to the underside of the display screen and you’ll faucet on it to edit it
6. As soon as you’re executed enhancing and capturing, you may faucet “Save”
7. The doc shall be inserted into your notice into a bit referred to as “Scanned Paperwork”

When scanning the doc, you may select if you need the flash to be one, if you need a filter utilized over it, and/or if you need the shutter to be on.

To edit your captured doc, you may rearrange the 4 corners to have the ability to align the doc to the proper place in case your machine didn’t accomplish that within the first place. You can even set a filter on it and rotate the seize whether it is within the flawed orientation.

You may faucet on the scanned doc and share it to different folks, different apps, or reserve it to the Information app for higher group.

The doc you captured shall be formatted as a PDF, and shall be shared and saved as that as properly.

Identical to scanning a doc, you may add pictures and/or movies to your notes as properly. Right here is tips on how to add them.

1. Faucet on the place you wish to insert the media when you’ve got textual content already written in your notice
2. Faucet on the Digicam icon
3. Choose “Select Picture or Video”
4. Choose the photograph(s) and/or video(s) you wish to add
5. Faucet “Add” within the higher proper of the display screen when you might have chosen every part
6. The photograph(s) and/or video(s) will then be inserted into your notice

You can even take an image or video instantly from the Notes app to insert into your notice.

1. Faucet on the place you wish to insert the media when you’ve got textual content already written in your notice
2. Faucet on the Digicam icon
3. Choose “Take Picture or Video”
4. Seize the photograph or video what you wish to add
5. When executed, the photograph(s) and/or video(s) will then be inserted into your notice

Including pictures and movies into your notes ia an effective way to prepare your notes with media in the event that they go collectively and want a fast option to entry them sooner or later.

When you write down one thing on a chunk of paper or board and want to convert it right into a notice within the Notes app, you may. Here is tips on how to convert it.

1. Faucet on the Digicam icon
2. Choose “Scan Textual content”
3. A mini-camera will pop up on the backside of the display screen. The textual content that shall be added shall be highlighted and bordered with yellow strains across the corners.
4. Faucet the blue Insert button on the backside of the display screen as soon as the textual content you wish to be added is highlighted
5. As soon as tapped, the textual content that was highlighted shall be added to your notice

You may convert handwritten textual content (like from a notice) or textual messages (like from an indication) into your notice.

The textual content could be edited and deleted as soon as added.

If you’re working with others and wish to all be capable of take part, add content material, and edit what’s in a notice collectively, you are able to do that.

In iOS 16, Apple permits you to collaborate on a notice with others additionally utilizing Apple gadgets.

Sending a collaboration invite is simple. Right here is tips on how to begin one.

1. Faucet on the Share icon
2. Ensure that the invite is ready to “Collaborate” earlier than sending the invite. The choice is subsequent to Notes app icon on the share sheet.
3. Choose the folks you wish to invite from the share sheet or ship it instantly from one other app

As soon as the individuals who you wish to collaborate with settle for the invite, they’ll go proper into the notice and begin enhancing. The invite shall be despatched to them the identical manner as if you happen to have been sending a hyperlink.

There are other ways you may collaborate within the notice to ensure it’s simple to search out edits and point out folks as properly.

If you’d like somebody to work on one space of a notice, now you can “@” them in there and they are going to be notified and delivered to the place they have been talked about.

You can even add hashtags to tag the notice into totally different classes to prepare your notes with others. These tags could be added wherever within the notice. You may then discover the notice(s) you tagged with the key phrase(s) you might have chosen within the Tag Browser within the Folders view.

There’s additionally an Exercise tab to see what adjustments have been made by who within the notice so you may keep up-to-date whenever you step away.

If you’re not trying to collaborate with others on a notice and simply wish to share the content material in it, you are able to do that as properly.

1. Faucet on the Share icon
2. Swap “Collaborate” to “Ship Copy”. The choice is subsequent to Notes app icon on the share sheet.
3. Choose whom you want to share the notice with or what app you want to share it inside

Not like Collaborate, when sharing the notice, it is going to copy and paste the content material of the notice into the message field and never ship it as a hyperlink to the Notes app.

Notes which might be locked can’t be shared till unlocked.

Typically you’ll have private and personal data in a notice that you don’t want anybody else to see. You might also have a notice that has necessary data that you simply wish to pin on the prime of your listing of notes so that you shouldn’t have to go in search of it later.

The locking and pinning options will help you retain your necessary notes simply accessible and personal when wanted.

Right here is tips on how to lock a notice.

1. Choose the Extra Choices icon
2. Faucet on Lock to lock your notice
3. The notice will robotically lock as soon as the choice is chosen

This notice will be unable to be unlocked until you confirm your authentication with Face ID, Contact ID, or sort within the password you created for it.

In iOS 16, iPadOS 16, and macOS Ventura, it is possible for you to to make use of your machine’s password to unlock your notes. This can solely work for gadgets operating 2022 software program updates and later.

To take away a lock from a notice, it’s practically just like locking it.

1. Choose the Extra Choices icon
2. Choose Take away beneath the icon that has a lock with a slash by way of it
3. Confirm your authentication
4. The notice will then stay unlocked

Right here is tips on how to pin notes for simpler entry to them sooner or later.

1. Choose the Extra Choices icon
2. Choose Pin
3. Return into the view of all of your notes and the notice you simply pinned shall be on the prime of all the notes

A brand new “Pinned ” part shall be created in your All iCloud viewer of notes. The order of pinned notes shall be ordered on the date that the notice was created. So if you happen to pin a notice that was created earlier than one other notice that’s already within the pinned class, then it is going to seem beneath that notice.

You can even unpin notes you do not need pinned anymore. Right here is tips on how to unpin a notice.

1. Choose the Extra Choices icon
2. Choose Unpin
3. The notice shall be faraway from the pinned space and returned to the place it was initially earlier than you pinned it to the highest of the web page

Pinning notes is an effective way to prepare your most necessary notes for simpler entry later whenever you want them straight away.

You may arrange your notes in particular person folders nonetheless you need them to be organized and separated.

Right here is tips on how to create and arrange folders within the notes app.

1. Go into the Folders view
2. Faucet the Folder icon with the Plus signal on it on the backside left of the display screen to create a brand new folder
3. Choose the place you need the folder to go
4. Title the folder

You can even make the folder a Good Folder – which organizes it with tags and different filters you need added to it (akin to date created, date edited, shared, point out, checklists, attachments, folders, Fast Notes, pinned notes, and locked notes). You may combine and match which filters you wish to be utilized to the Good Folder.

Upon getting created your folder, you may add notes to it. There are two methods you may add your notice(s) to a folder – one is by swiping left on the notice within the Notes view and tapping on the notice icon, or going into the notice, tapping the Extra Choices icon, and deciding on “Transfer Word”.

Both manner will convey up a listing of all of the folders which have been created. Faucet on the one you wish to transfer the notice to and it will likely be moved there.

Shifting a notice to a folder won’t make it disappear from the listing of all of the notes you might have created and/or those you might have pinned.

You may add folders inside current folders too. Right here is tips on how to add a folder right into a folder.

1. Go into the folder you wish to add a folder into
2. Faucet on the Extra Choices icon
3. A listing will seem, and beneath “Share Folder” shall be “Add Folder”
4. Faucet on that, title the folder, and it will likely be added to the general folder

Including a folder right into a folder is an effective way to extend your group within the Notes to know the place every part is and which notes belong collectively in the identical class.

Folks with Apple Pencils have been already capable of faucet the display screen or Lock Display screen of their iPad when it was locked to simply soar into a brand new notice and begin writing or typing immediately. Since iPadOS 15, Apple has taken with the ability to shortly jot down a notice even additional.

Right here is tips on how to entry and create a Fast Word.

1. With an Apple Pencil, swipe up from the underside proper of the display screen and somewhat notice will seem
2. You may sort, draw, write, and/or add a hyperlink into it to shortly write down somewhat memo
3. When executed, swipe the notice away

To get entry to it later, you may swipe from the underside proper of the display screen or view it within the Notes app within the Fast Notes folder.

You are able to do practically something you would do within the Notes app from the Fast Notes instrument. You may change the colour and writing utensil you’re utilizing, and faucet on the notice to start out typing.

If you’re on a webpage when beginning a Fast Word, a button will seem on the prime of it suggesting so as to add the hyperlink of the webpage to the notice for straightforward entry to it later.

You may choose a portion of textual content from an online web page and choose “Add to Fast Word” to have the ability to add it to a notice. If you click on on it later within the notice, it is going to convey you to the net web page and the realm the textual content is situated on that web page for straightforward steering.

Fast Notes could be created on Macs as properly.

1. Maintain the Management key and click on on the textual content you wish to add to a Fast Word
2. Choose Add to Fast Word
3. The Fast Word could be seen once more by bringing the cursor to the backside proper of the display screen

It is attainable to create a Fast Word on iPhone, too, but it surely’s a unique course of and probably not as fast. For a brand-new Fast Word, you need to arrange Management Heart to present you a button. Nonetheless, iOS apps can save into a brand new Fast Word by way of their Share choice.

1. Faucet on the Share icon
2. Choose Add to Fast Word
3. The Fast Word will seem from the backside of the display screen
4. You may add extra to it, choose Cancel to both save or delete the notice, or Save to put it aside
5. The notice will then shrink down to the underside proper of the display screen so that you can faucet on if you wish to view it or add extra to it

Fast Notes are a straightforward and quick manner to have the ability to write down fast data when needing to. They are often edited and deleted within the Notes app as soon as created.

The Notes app is extra than simply an software that permits you to write down data or textual content, however is now a platform to unleash your creativity in several methods of textual content, drawings, and shapes as properly.

Word-taking on Apple gadgets has come a great distance for the reason that starting, and the addition of the Apple Pencil has opened up the probabilities of what the Notes app can do.

The Notes app is pre-installed on all iOS, iPadOS, and macOS gadgets.